THE HYTHE CLUB

CLUB RULES

 

Revised September 2016

Prospect Road, Hythe, Kent

 

Dear Member welcome to the Hythe Club

 

The following pages are the Rules for the Hythe Club until otherwise determined.

 

Membership

 

1. Applicants for membership must be over 18 years of age.

2. Applicants for membership to the Club must be completed by an existing member who will complete an application form signed as proposed and seconded by a current member. The committee will approve the Membership and if necessary ask the Applicant to attend an informal meeting. One of the members must be a member for at least 2 years.

3. Your annual subscription fee will be left to the discretion of the elected Committee and advised at the AGM.

4. Your annual subscription expires on the 30th day of September in each year and renewed subscriptions are due on the 1st October in each year.

5. Any new members subscription during the year will pay a joining fee as agreed by the Committee and pay a subscription fee pro-rata for the year as agreed by the Committee.

6. As a member of the Club you may invite a Guest to the Club but you must obtain prior permission from a Committee Member. The guest can only remain in the Club whilst you the member are present. The Committee will monitor such Guests with the view of asking you to nominate the Guest for Subscription to joining the Club to avoid abuse of the system.

7. If you wish to withdraw from the Club you are asked to notify the Secretary no later than 1st September in the current year.

8. If your member subscription is not paid within 1 month after due date a reminder will be sent to you by the Committee. If your member subscription remains unpaid 1 month after this notice your membership can be defaulted and you will cease to be a member by order of the Committee. To rejoin the Club you will have to be nominated again as per membership rules 2 above.

9. Should your conduct as a Member either in or out of the Club, be considered by the Committee to be injurious to the interests of the Club, the Committee will invite you to a Special Committee Meeting called for the purpose to discuss reasons considered. In the event of two-thirds of the Committee Members present vote you will be invited to resign; should you neglect or decline to do so within seven days, the Committee will cancel your membership. On such resignation or removal as a Member your subscription for the current year will be forfeited and you will cease to be a Member of the Club, and you will not be eligible to be introduced as a guest.

10.  An Annual General Meeting of the Club is held in November in each year for the purpose of receiving from the Committee the Annual Balance Sheet and the Report of the general concerns of the Club, deciding on any propositions which may have been properly submitted to such meeting and electing new Members of the Committee. At least Ten Members are required to form a quorum and each proposition will be decided by the majority of Members present and voting.

11.  Propositions for dissolution of the Club or for new rules or for the alteration of existing rules can only be decided by a Resolution passed by two-thirds of the Members present and voting. In all cases of equality of votes the Chairman shall have a second or casting vote.

12.  Notice of all propositions must be submitted to the Secretary not later than 31st day of October in each year for the Annual General Meeting.

13. Notice will be given of the Meeting, specifying the day and hour of meeting, and the business, to every Member of the Club at least seven days previous to the day of the Meeting.

14. The Chairman of the Committee, if present, shall preside at the Annual General Meeting, and, in their absence, the chair shall be taken by a Member of the Committee, or if no Member of the Committee be present by a Member of the Club. In either of the latter cases the election will be by Members.

15. The Committee may at any time call an Extraordinary General Meeting of the Club, and an Extraordinary General Meeting of the Club can also be called on the request in writing of not less than fifteen Members of the Club. The Request must state the objects of the Meeting. The Meeting must be held within fourteen days after the receipt of the said request, and the business specified in the notice will alone be dealt with it said Meeting.

16. Any subject which has been discussed at the Annual General or at an Extraordinary General Meeting and negated by a vote cannot be brought forward again before the next Annual General Meeting.

  17. All subscriptions and all other monies received on account of the Club must be paid to the         credit of an account in the name of “The Hythe Club” at such Bank as the Committee                   may select.  Payments on account of the Club will be made by cheque and must be signed           by two Members of the Committee. No payments over £1000 can be paid until passed by             the Committee and Directors.

  18. New rules or alteration of existing rules can only be made at the Annual General, or an                Extraordinary General Meeting of the Members of the Club.

  19.  The rules and by-laws for the time being will be binding on every Member and Visitor.

  20. All questions as to the construction of these rules can be referred to the Committee                      whose decision will be final.

 

 

The Committee Management of the day-to-day operation of the Club

The Club and Directors.

 

1. The Club is established for social purposes and is non-political.

2. The Club is open to members each day during permitted hours for the sale of intoxicants under the Licensing act 1921, excluding Christmas Day.

3. The Directors of the Hythe Club Company Ltd, being Members of the Club will be ex-officio Members of the Committee.

4. The Committee of Management consist of a Secretary and five Members. To be elected at the A.G.M in addition to the Directors of the Company as aforesaid. Two of such members will retire annually by rotation and be eligible for re-election. If any vacancy occurs, the Committee will have the power to nominate a member to fill such vacancy for the remainder of the term for which the member so vacating office would have remained on the Committee.

   4. a  Candidates for election to the Committee must be proposed and seconded and their                 names posted up on the notice board at least 7 days before the A.G.M.

 

   5. The following are the duties of the Committee.

   5a. They will have the entire management and control of the Club including supply of                       intoxicating liquors and drawing up bylaws for the regulation of the Club.

  5b. They will appoint a Chairman (out of their own number) and Secretary, and fix their own            day of Meeting. At every meeting for ordinary purposes at least five members will form a            quorum.  Minutes of the proceedings will be taken and confirmed at next meeting.

  5c. They have then power to elect honorary and temporary members without subscription.

  5d. They can at the request of the Directors of the Company close the Club for repairs etc. at           any time of year.

 

  6. To permit members of the Club to occupy the premises owned by ‘The Company Ltd’ and            operate a Social Club for members in accordance with the following terms and conditions: -

  a. The ‘Committee of management’ will form its own committee with officers including a                President, Chairman, Hon. Secretary and Hon. Treasurer supported by a management                committee. The officers shall be elected annually at the AGM.

  b. All Members must pay an annual subscription in the sum to be determined from time to              time by the Committee to fund its day-to-day operating costs.

  c. The Committee will appoint 2 (two) Trustees, reasonably acceptable to ‘The Company’, to            be responsible for its performance and obligations of occupancy.

  d. The Committee will publish the ‘Rules of The Club’ from time to time and such rules and           any amendments thereof are subject to approval all members of the Club at the A.G.M as             per 3g  above.

  e. The Committee will be responsible for the day-to-day operation of the approved social                activities on the premises and can collect such fees and payments in respect of those                    activities, including but not restricted to, all profits and losses arising from the operation            of the Members Bar.

  f. The Committee will be responsible to pay for all day-to-day operating costs including, but          not restricted to, electricity and gas services, general decoration and maintenance of the

      property and any furniture, fittings and equipment. The Committee will also be

      responsible for Building and Contents insurance annually in agreement with the Company        Ltd.

  g. The Committee will operate its own Bank account, manage its own funds and provide                  audited accounts for presentation and approval at the members AGM.